Tips & Tricks for Conference Calling

Please read the following Tips & Tricks for organizing an effective Conference Call.

Tips before the Conference Call

• Inform your participants in time when the conference takes places and what number to choose. For 1850 Soms this is 0900-1855.
• Clearly communicate the PINcode that has to be used.
• Send the agenda and meeting documents in time.
• Avoid disturbing noises in the background.
• Communicate a back-up number that can be called in case your connection would fail.

During the Conference Call tips

• Make sure everybody is dialing-in in time.
• Ask all participants to present themselves shortly.
• Before you ask a participant something, call his/her name first.
• Try to keep the discussions brief and focussed.
• When the group is big, first mention your name, before speaking.
• Try to give all participants speaking time.
• Try to summarize after every topic.

Tips for after the Conference Call

• Give a short summary about the discussed topics and made decisions.
• Plan already the following meeting with all participants.
• Send out the minutes of the held conference as soon as possible.